Email Etiquette Rules Every Professional Should Follow | Adrobook

Despite the fact that we're interested in our reply buttons, still, a lot of professionals don't know how to use email correctly. We should be more cautious about making embarrassing errors--and those mistakes can make serious professional consequences. So if you interact this way with your colleagues, boss, clients and customers, and prospective employers, be careful to follow these rules for a proper way of email.

1. Use professional salutations.

It is the most gentle way to always begin with some type of fresh greeting. If you know the individual very well  and it is an informal email, you can just say “Hey [First Name].” Likewise, you can also write “Hi [First Name]” or to make it less casual use “Hello [First Name],”.

2. Watch Your Tone

The tone is how you can express yourself in an email message. It represents how it is received. You normally want to make sure to come across to the recipient as respectful, friendly, and approachable. You should n’t sound curt or demanding.

3. Be Brief and concise

 Be ensure that your message clearly conveys your cause for writing it in the first place. If you want to grant your recipient to read your message rapidly, and still understand it, you must keep it brief and concise.

4. Avoid Using Abbreviations

Even you have not much time, you shouldn't use texting abbreviations in your professional email. Be cautious using these abbreviations because these have no place in business correspondence.

5. Always Use a Professional Email Address

For messages, always use the email address your employer assigned to you. You should never use it to send messages that are unrelated to your job, in that case, use a personal email account instead.

6. Don't Forget Spelling and Grammar Check

The things you have to be cautious to check correct spelling and proper grammar. In addition to spelling common words rightly, you also want to spell people's names right, including the name of his or her organization.